When organizing an event, you are confronted by many decisions. Choosing a venue is the one decision that will have the largest impact on your event. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select.
Here are some guidelines to consider when making that decision.
1. When to start looking – The earlier the better. Once you have a good understanding of the following 3 things, you can begin your search for a venue: budget, estimated event size, and space requirements.
2. Location - For a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees will be traveling from out of town, a venue near the airport or their hotels will be beneficial. Transportation and traffic should also be considerations.
3. Parking - Does the venue have a parking lot or valet parking? A venue with a parking lot is what dreams are made of. If that’s not the case, are there parking lots nearby which attendees can access and use?
4. Capacity and Minimums - You’ll need to know the room capacity of the venues.
5. Services and Amenities – You should ask the following questions: Does the venue have a kitchen and can it provide catering to your event? Does it have tables, chairs and linens you can use? Does it have a setup/clean up crew? Does it have AV capabilities?
6. Layout - Even though you’ll be finding your venue early in the event planning process, you’ll still want to have a rough idea of what types of activities you’ll be including, the amenities you’ll require, and the needs of your team and the attendees.
7. Ambiance - Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? This will be important for decorating.
8. Accessibility- Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities.
9. Acoustics - Acoustics is just a fancy word for how sound travels through the venue. A low ceiling will make the venue seem cozy, but it will make it louder if it’s packed. Alternatively, a large warehouse-style venue will result in echoes, or what architects refer to as “reverberation”.
10. Cost and Flexibility on Event Date - Being flexible on the event date can be a great way to negotiate with venues.
There are many event locations throughout Trinidad and Tobago that would be suitable for hosting whatever type of event you’re planning on but these are just a few suggestions.
The Auditorium at Edinburgh Village Plaza
Address : Corner Jade Avenue and Emerald Drive, Edinburgh 500, Chaguanas
Tel: 623-7541 or 612-7438 ext 4500
An ideal and affordable central location.
Drew Manor
Address: #1 Santa Barbara Blvd, Upper Santa Cruz
Tel: 676-2083 or 676-8511
Whether it’s a corporate gala, birthday party, anniversary or retreat. Drew Manor combines the natural beauty of the Santa Cruz Valley with understated elegance and sophistication. Their versatile event space lends itself to both corporate and private celebrations.
Nia Valley
Address: 7 Hoi Pong Ave, Matilda Gardens, Princes Town
Tel: 769-4343
A special events facility that caters for the holistic development of humanity.
Tobago Weddings
Address: #1 Jacamar Drive, Mt Irvine, Tobago
Tel: 722-4120
Can you picture yourself exchanging vows on a near deserted beach with the sounds of the Caribbean Sea lapping on the shore? Tobago offers a selection of beach venues for intimate wedding ceremonies.
Do you have any other great event locations to share?
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